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Request copies of Archives and Special Collections materials


  • We are happy to make copies of unrestricted materials. Request copies using the form below, or come to the Archives and Special Collections desk.
  • Copies are provided at the discretion of the archivist. Some materials may not be able to be copied or scanned due to copyright restrictions or condition (tight bindings, fragile or damaged paper).
  • Providing copies does not convey or imply permission to publish. Permission to publish must be requested in writing. Request permission to publish.
  • Consult the archivist before sharing materials to social media websites, and, if permitted, be sure to include the title of the item, name of the source collection, and the appropriate division of Archives and Special Collections, and to tag MSU Libraries in the post.
  • Paper copies will be mailed to patrons using First Class mail. Digital copies will be transmitted via email or We Transfer or similar file-sharing sites (Dropbox, OneDrive, etc), depending on the number of copies requested.
  • Invoices are issued for all requests received by email, and for in person requests that exceed 20 pages. No requests will be fulfilled until the invoice is paid.
  • Requests for same-day photocopies for orders of less than 20 pages will be considered on an individual basis and fulfilled when staff time permits. Generally, however, please allow at least 1-3 business days for the completion of all requests up to 100 pages, and 3-5 business days for requests in excess of 100 pages or for oversized material such as architectural drawings.


All prices subject to sales tax. Request fulfillment is subject to approval by archivists/library administrators.

Reference Scans

  • Self-taken photographs (no flash, no personal scanners): Free
  • Reference scans (lo-res, on the photocopier, no oversize materials - see below for oversize scanning fees): $0.20 per page
    • Additional handling fees:
      • Under 10 pages: no charge for scans or handling
      • 10-50 pages: $5
      • 50-100 pages: $10
      • 100+ pages: $20 per 100 pages
      • 200+ pages: Consult archivist

High-Resolution Scans

Images and Documents
  • MSU Affiliate: $5 per item
  • Others: $10 per item
  • MSU Affiliate: $1 per page
  • Others: $2 per page
  • 200+ pages - consult with archivist
3D Objects
  • MSU Affiliate: $15 per item
  • Other: $30 per item
Oversized Materials
  • MSU Affiliate: $15 per item
  • Other: $30 per item
A/V Materials
  • MSU Affiliate: $40 per item
  • Other: $60 per item
Materials that Require Outsourcing
  • $20 plus vendor price
Licensing Fees

Charged in addition to high resolution scanning fees

  • Static images (price per image):
    • Student project (in-class use only): $10
    • Educational/non-profit use: $25
    • Commercial use: $100
  • Moving images:
    • Handling fee: $50 (does not include additional vendor costs)

Request Form